Twelve years of records, and none of it is searchable.
The reason businesses stay on the old system is rarely that they like it. It is that moving is frightening: the data is messy, some of it only exists on paper, and nobody wants to be the person who lost a year of history. We do this part carefully, with reconciliation you can check.
What changes for you
- A decade of history searchable in seconds
- One current copy of the truth instead of three conflicting ones
- A cut-over week nobody dreads
- The machine in the corner finally retired
Why this comes up
Legacy software that runs on one machine in the corner, spreadsheets with a decade of history and three conflicting copies, registers and files that were never digital at all. It works, in the sense that the business has not stopped, and it gets more expensive to leave every year.
The blocker is almost never the new system. It is the migration, the cleaning, and the fear of the cut-over week.
What we actually hand over
Not a feature list. These are the pieces of work, and each one is quoted separately so you can see what you are paying for.
- 01
An honest look at what you have
What data exists, where, in what condition, and what is genuinely worth bringing across. Some of it should be archived rather than migrated, and we will say which.
- 02
Cleaning with your rules
Duplicates merged, formats standardised, gaps flagged for a decision rather than quietly guessed. You approve the rules before anything is applied.
- 03
Migration you can verify
Counts and control totals reconciled between old and new, with a report you can check yourself. Not a promise that it worked, evidence that it did.
- 04
Paper handled realistically
A practical plan for physical records: what gets captured, what gets scanned and indexed for search, and what stays in a box with a label.
- 05
A cut-over that is not a cliff
A rehearsed switch with the old system kept readable in parallel, plus training for your team on real data rather than a demo.
When this is the wrong thing to buy
If the old system genuinely still fits and the only complaint is that it looks dated, migrating is an expensive way to buy a nicer screen. We would rather integrate it.
How the work usually runs
Assessment first, priced separately and useful on its own, so you can decide about the migration with a real picture rather than a hope.
The full processWhere this comes up most
Want to know what this would involve for you?
The first conversation is free and ends in a written summary of what we would do first, whether or not you go ahead with us.